• Facilitating all related purchasing needs and effective procurement process of Central Mansions.
• Review purchase requests (PR) for completeness and approvals.
• Examine purchasing requirements, actual needs and appropriate authorization; assess supply alternatives, and monitor against budgets and maximize cost saving.
• Liaise with the company’s external suppliers with particular emphasis on the purchase of service, equipment, materials and components.
• Meet with vendor representatives as appropriate.
• Arrange logistic sourcing including tendering, quotation and negotiations.
• Prepare quotation summary analyses (QSF), analyze quotations and make recommendation.
• Prepare purchase order (PO) for approval.
• Ensure goods and services are bought at the most competitive price, good quality and delivered on time with good purchase term and best trade terms.
• Liaise with suppliers on delivery schedule.
• Communicate with staff concerning delivery progress.
• Make sure all goods/services are received in good order.
• Prepare and maintain procurement status report.
• Assist for arrangement and review of purchasing contracts and ensure specification, terms and condition are fair and/or in the best interest of the companies.
• Prepare, assess and report monitoring and control checklist and timeframe of purchasing contracts, renewal, termination and obligations.
• Document and maintain a database of suppliers, product catalogs and standard contracts.
• Receiving and check supplier’s invoice vs. PO, delivery note and other support documents.
• Following up the invoice and payment status and give feedback to supplier
• Assist for review update of Approved Vendor List and Preferred Supplier List.
• Strictly comply with procurement policies and procedure.
• Other assignments by Procurement Executive.